Office Administrator & First Aid Lead

📆 Closing date: Thursday 30th November, 12 noon

Key Responsibilites

• Attending to the student window and assisting to any issues arising.
• Receive and make telephone calls, deal with personal enquiries and act as appropriate.
• To ensure the uniform cupboard is organised and well stocked.
• Administration support for the Duke of Edinburgh Award.
• Regularly checking Synergy for parent correspondence and authorising contact broadcasts.
• Daily management of the HTAdmin inbox, responding to emails in a quick and timely manner.
• Managing the College’s Room Booking system for meetings.
• Answer and assist to any staff requests via the College radio system.
• To use relevant Information and Communication Technology (ICT) resources to provide effective and responsive services.
• Utilise social media (Facebook, Twitter and Youtube) platforms appropriately to promote college events and activities creating a positive public image of the College.
• To type minutes of meetings and collate and distribute information as required.
• To respond to queries from staff, students, and parents in line with college policy and procedures, giving information and advice as appropriate.
• To receive and send e-mails and forward appropriately.
• To receive and disseminate post and parcels.
• Word processing of college documentation as requested.
• Updating the College website with relevant and accurate information using word press.
• Maintain computer records using SIMS and Synergy of students’ personal details as necessary.
• Prepare all administration requirements for parent/carer evenings.
• To contact parents/carers regarding sick students, arranging collection for them
• This role is one part of the team of administration staff and there will, on occasions, be a requirement to cover for an absent colleague as directed by the Team Leader/Operations Manager.

Community and Medical

• To ensure all areas of student support and internal communications are kept up to date and relevant. This will include:
  • Keeping all records of student medication up to date and assisting students in administering medication.
  • Keeping to staff first aid list up to date.
  • To act as a Meds/First Aid trainer.
  • Support the SEND administrator with completion and keeping the medical register up to date.

Firs Aid

• Provide first aid expertise in the event of accidents and illness in college.
• Use professional judgement to decide whether it is appropriate to send a student home and contact parent/carer.
• Record accidents as appropriate in the accident book.
• Maintain first aid boxes throughout the college, ensuring equipment is in date.
• Maintain records of ‘regular attenders’ and take up with appropriate staff.
• Liaise with H&SE as required.
• Attend hospital as required with sick students and act as loco parentis.